Legal
Privacy Policy for Students, Teachers, and Parents
This page is maintained by Acarya Labs to describe how personal information of Students, Teachers, Parents, and Legal Guardians is handled on the Platform.
1. Purpose and Scope
This Privacy Policy governs the collection, use, processing, storage, disclosure, transfer, retention, and protection of personal information relating to Students, Teachers, Parents, Legal Guardians, Educational Institutions, and other authorized users (collectively, "Educational Users") who access or use the Acarya Labs Platform ("Platform").
Acarya Labs recognizes the importance of protecting educational records and personal information and is committed to processing such information responsibly, securely, and in accordance with applicable laws, including the Information Technology Act, 2000, the Digital Personal Data Protection Act, 2023 (where applicable), and other applicable privacy, education, and cybersecurity laws.
By creating an Account, accessing, or using the Platform, Educational Users acknowledge that they have read, understood, and agree to this Privacy Policy.
2. Privacy Policy for Students
2.1 Student Information
Acarya Labs may collect and process information relating to Students, including but not limited to:
- Full name
- Date of birth or age
- Student identification number
- Educational institution
- Class, grade, semester, or course
- Email address
- Mobile number (where applicable)
- Parent or Legal Guardian information
- Profile photograph
- Attendance records
- Assignment submissions
- Examination results
- Learning progress
- AI Tutor interactions
- AI Chat conversations
- AI-generated educational content
- Uploaded documents
- Certificates
- Device identifiers
- Browser information
- IP addresses
- Login history
- Usage analytics
- Any other information voluntarily submitted by the Student
Acarya Labs collects only such information as is reasonably necessary to provide educational services and operate the Platform.
2.2 Educational Use
Student information may be processed for purposes including:
- providing educational services
- delivering AI-powered learning assistance
- generating personalized study materials
- managing courses
- conducting Live Classes
- tracking attendance
- issuing certificates
- facilitating assessments
- monitoring academic progress
- communicating with Teachers and Parents
- ensuring Platform security
- preventing fraud
- improving educational services
- maintaining educational records
- complying with applicable legal obligations
Student information shall not be processed for purposes incompatible with the educational objectives of the Platform without an appropriate legal basis.
3. Privacy Policy for Teachers
3.1 Teacher Information
Acarya Labs may collect and process personal information relating to Teachers, including:
- Full legal name
- Educational qualifications
- Professional certifications
- Teaching experience
- Identity verification documents
- Institutional affiliation
- Contact information
- Profile photograph
- Banking or payment information (where applicable)
- Educational content created or uploaded
- Live Class recordings
- AI-generated teaching materials
- Student interaction records
- Attendance records
- Teaching analytics
- Performance metrics
- Other information voluntarily submitted
3.2 Processing of Teacher Information
Teacher information may be processed to:
- verify professional credentials
- administer Teacher Accounts
- deliver educational services
- manage Live Classes
- facilitate communication with Students and Parents
- generate AI-powered educational resources
- process payments
- maintain institutional records
- improve Platform functionality
- investigate complaints
- ensure Platform security
- prevent misuse
- comply with applicable legal obligations
Teachers acknowledge that educational content uploaded to the Platform may be processed using artificial intelligence technologies solely for providing and improving educational services.
4. Privacy Policy for Parents and Legal Guardians
4.1 Parent Information
Acarya Labs may collect information relating to Parents or Legal Guardians, including:
- Full legal name
- Relationship with the Student
- Contact information
- Identity verification information where required
- Payment details
- Communication preferences
- Consent records
- Student management preferences
- Support communications
- Other information voluntarily provided
4.2 Use of Parent Information
Parent information may be processed for purposes including:
- managing Student Accounts
- providing educational updates
- communicating attendance records
- reporting academic progress
- processing subscription payments
- obtaining parental consent
- responding to support requests
- complying with legal obligations
- protecting Minor Users
- improving educational services
Where permitted by applicable law and institutional policy, Parents may access educational information relating to their child through the Platform.
5. Processing of Children's Information
Where Students are minors under applicable law, Acarya Labs processes personal information only:
- with the authorization of the Parent or Legal Guardian
- through an Educational Institution acting within its lawful authority
- under the supervision of an authorized Teacher
- as otherwise permitted by applicable law
Parents, Legal Guardians, and Educational Institutions represent and warrant that they possess all necessary legal authority to provide personal information relating to Minor Users.
Acarya Labs reserves the right to request additional verification where reasonably necessary.
6. Educational Records
Educational records processed through the Platform may include:
- attendance
- assignments
- examination scores
- report cards
- AI-generated study reports
- certificates
- learning analytics
- classroom participation
- teacher evaluations
- educational communications
- other academic records
Educational Institutions remain responsible for ensuring that educational records uploaded to the Platform comply with applicable education laws and institutional policies.
7. AI Processing of Educational Information
Acarya Labs provides AI-powered educational services including AI Tutor, AI Chat, AI Notes Generator, AI Question Generator, AI Career Guidance, and related educational technologies.
To provide these Services, Acarya Labs may process:
- educational documents
- user prompts
- uploaded files
- classroom materials
- chat conversations
- AI interactions
- learning preferences
- assignments
- assessments
- educational analytics
AI-generated outputs are produced through automated technologies and may contain inaccuracies, omissions, or hallucinations.
Educational Users remain solely responsible for independently verifying AI-generated information before relying upon it for academic, professional, or personal purposes.
8. Disclosure of Educational Information
Acarya Labs may disclose educational information only where reasonably necessary to:
- Students
- Parents or Legal Guardians
- authorized Teachers
- Educational Institutions
- cloud service providers
- artificial intelligence service providers
- payment processors
- technical support providers
- professional advisers
- auditors
- regulatory authorities
- courts
- law enforcement agencies
- other parties where disclosure is required by applicable law
Acarya Labs does not sell the personal information of Students, Teachers, or Parents.
9. Protection of Educational Information
Acarya Labs implements commercially reasonable administrative, technical, organizational, and physical safeguards designed to protect educational information, including:
- encryption
- secure authentication
- access controls
- audit logging
- cybersecurity monitoring
- cloud security controls
- data backup procedures
- disaster recovery measures
- AI-assisted threat detection
- other reasonable security measures
Despite these safeguards, no electronic system or internet-based service can be guaranteed to be completely secure.
10. Rights of Educational Users
Subject to applicable law, Students, Teachers, Parents, and Legal Guardians may have the right to:
- access personal information
- request correction of inaccurate information
- request deletion of information where legally permitted
- withdraw consent where processing is based upon consent
- request restriction of processing
- update account information
- obtain copies of personal information where legally required
- submit complaints relating to privacy
Acarya Labs may require reasonable identity verification before responding to such requests.
11. Retention of Educational Information
Educational information shall be retained only for as long as reasonably necessary to:
- provide educational services
- maintain Student and Teacher records
- comply with applicable law
- resolve disputes
- enforce contractual rights
- maintain backups
- improve Platform functionality
- support Educational Institutions
- protect the legitimate business interests of Acarya Labs
Following expiration of applicable retention periods, Acarya Labs may archive, anonymize, or permanently delete educational information in accordance with applicable law.
12. Reservation of Rights
Acarya Labs reserves the absolute and unrestricted right to modify its privacy practices, educational data processing procedures, AI processing methods, security controls, retention schedules, parental consent mechanisms, and institutional privacy requirements whenever reasonably necessary to comply with applicable law, improve educational services, protect Users, maintain Platform security, or support its legitimate business interests.
Nothing contained in this Privacy Policy shall be interpreted as limiting Acarya Labs' rights or obligations under applicable law or as creating any obligation to retain educational information beyond the period required by law, contractual obligations, or legitimate operational requirements.